Privacy statement for ECB Scholarship for Women application procedure

What is our legal framework?

All personal data will be processed in accordance with European Union data protection law, that is to say in line with Regulation (EU) 2018/1725.

Why do we process personal data?

All the participant’s personal data is collected, stored (in the ECB’s document management system) and processed in order to assess the candidate’s eligibility for the Scholarship programme.

Some of the personal data participants share with us are also used for statistical purposes (e.g. reporting on nationality, educational background, etc.). This includes the monitoring of whether the ECB’s outreach activities have been successful in attracting a diverse pool of applicants.

What is the legal basis for processing your personal data?

Your personal data are processed by the ECB:

• in the performance of a task carried out in the public interest, based on Article 5(1)(a) of Regulation (EU) 2018/1725, in conjunction with Recital 22 Regulation (EU) 2018/1725 and the ECB Scholarship for Women terms and conditions, as the ECB is an employer with the strategic objective to promote diversity and gender equality;
• because you consented to this processing by providing the personal data requested. You may withdraw your consent at any time by contacting ECBWomenScholarship@ecb.europa.eu. All processing of your personal information will stop once you withdraw your consent; however, any processing that has already taken place remains lawful.

Who is responsible for processing your personal data?

The ECB is the data controller and is responsible for processing of your personal data. More specifically, the Business Partnering Division in Directorate General Human Resources and designated ECB personnel working on the ECB Scholarship for Women is responsible for this processing.

Who will be the recipients of your personal data?

The recipients of your personal data (including entities who have access to that personal data) are representatives from the ECB Scholarship for Women team from the Directorate General Human Resources, as well as panel members from Directorate General Economics, Directorate General Research, Directorate

General Statistics, Directorate General Macroprudential Policy & Financial Stability, Directorate General Information Systems, Directorate Specialised Institutions and LSIs and Directorate International.

What categories of personal data are collected?

The ECB processes the personal data provided by the candidates in the application form such as name, contact details, gender, citizenship, educational background, academic records, self-identification as member of an underrepresented group (fully voluntary), etc.

How long will the ECB keep personal data?

Personal data provided in the application form will be kept by ECB for maximum of 5 years, counting from the day on which the personal data were given.

What are your rights?

You have the right to access your personal data and correct any data that is inaccurate or incomplete. You also have (with some limitations) the right to delete your personal data and to object to or to restrict the processing of your personal data in line with Regulation (EU) 2018/1725. The ECB may restrict your rights to safeguard the interests and objectives referred to in Article 25(1) of Regulation (EU) 2018/1725.

Who can you contact for queries or requests?

You can exercise your rights by contacting ECBWomenScholarship@ecb.europa.eu the project mailbox managed by the Scholarship team. You can also directly contact the ECB’s Data Protection Officer at dpo@ecb.europa.eu for all queries relating to your personal data.

Addressing the European Data Protection Supervisor

If you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data, you have the right to lodge a complaint with the European Data Protection Supervisor at any time.